Imaging

printable version

The system supports both central batch imaging of documents and imaging single documents at administrators' workplaces.

Imaging

When implementing the paper-free office concept, one of the most important requirements to be met is that the actual movement of original documents must be kept to the necessary minimum. Apart from keeping the number of documents to be printed to a minimum, the most efficient solution will also include the imaging of incoming and outgoing documents.

Our CRAFT system supports both centralised or distributed mass scanning and the scanning of individual documents at administrators' workplaces. The system can drive a number of different scanners with ISIS and TWAIN interfaces and can automatically integrate images made using any other imaging method (e.g. by a fax machine, a digital camera etc.).

Our system supports a whole range of scanners from industrial grade devices to simple desktop scanners suitable for document processing. Each category includes devices providing the RGB dropout function, which is indispensable for OCR/ICR processing, and devices which can perform automatic reception tasks and have a printer module. Using scanners capable of meeting different workload requirements, a company can meet its dynamic imaging needs in a flexible manner, be it central processing with a daily volume of tens of thousands of pages or branch network processing where daily scanning requirements do not exceed a couple of hundreds of pages.

Large volume scanning

Central scanning offers the advantage of separating filing-reception processes and the imaging of the documents processed by them, so it allows optimising both work processes based on the company's needs. Obviously, when the company has a nationwide network, centralisation can also be implemented in a distributed form.

Documents to be digitised usually go through pre-processing (e.g. filing, reception), in the course of which they can be given new physical identifiers. They can also be sorted during pre-processing based on their size, quality, page number etc., which can make subsequent scanning more efficient. Some of the physical identifiers mentioned earlier (e.g. barcodes) can be used as automatic separators in the later phases of the process.

Apart from scanning unsorted documents, our system also supports batch input, which allows specifying common information for the package at the time of digitising, decreasing thereby manual work to be done in later processing phases.

Most important features:

  • Efficient imaging even of extremely large volumes of documents
  • Direct control of high-volume scanners (ISIS/TWAIN)
  • Scanning parameters can be easily reset even by users
  • Automatic and manual document separation
  • OCR/ICR support
  • Batch scanning

Scanning by administrators

As a consequence of standard company procedures and legal requirements, companies still produce physical documents, whose central processing would entail such extra administration and organisational costs that it is more practical to process such documents locally. Scanning by administrators allows doing exactly that. As opposed to large volume imaging, this kind of processing also includes image input, as that can only be done related to the electronic document currently being processed. Similarly to large volume imaging, this process can also be supplemented with some OCR/ICR support.

 
 
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