Acceptance and settlement of incoming invoices are always tied to a contract, and the invoices are usually certified by staff working in different functional areas. Coordinating the certification tasks is generally the responsibility of the finance department. Our system allows invoice certification based on the scanned images, without moving the physical paper invoices. This makes the invoice certification process much faster for companies with more than one site, and also puts an end to invoices getting lost or misplaced. In addition to this, budget owners who approved procurement can not only certify the performance of work for which the invoice was issued, but also authorise the acceptance of invoices.
Physical invoices do not move. Only their image goes through the certification process, which prevents losing or misplacing invoices.
Invoices can be certified concurrently by more than one staff member, i.e. employees doing certification tasks do not need to wait for each other. This accelerates the certification process.
The documents created during certification can be attached to the process, which makes the certification process easy to overview at a later time.
The workflow can be tailored to the company’s needs and allows adding special steps.
The management of substitutions ensures that certification processes are completed fast also in periods when several staff members go on holiday.
